词条 | Time management |
释义 |
It is a meta-activity with the goal to maximize the overall benefit of a set of other activities within the boundary condition of a limited amount of time, as time itself cannot be managed because it is fixed. Time management may be aided by a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects, and goals complying with a due date. Initially, time management referred to just business or work activities, but eventually the term broadened to include personal activities as well. A time management system is a designed combination of processes, tools, techniques, and methods. Time management is usually a necessity in any project development as it determines the project completion time and scope. It is also important to understand that both technical and structural differences in time management exist due to variations in cultural concepts of time. The major themes arising from the literature on time management include the following:
Time management is related to different concepts such as:
Organizational time management is the science of identifying, valuing and reducing time cost wastage within organizations. It identifies, reports and financially values sustainable time, wasted time and effective time within an organization and develops the business case to convert wasted time into productive time through the funding of products, services, projects or initiatives at a positive return on investment. Creating an effective environmentSome{{which|date=July 2013}} time-management literature stresses tasks related to the creation of an environment conducive to "real" effectiveness. These strategies include principles such as:
Creating an environment for effectiveness is important for time management as it limits the potential for distractions and unnecessary activities. For example, having a tidy environment enables individuals to have greater focus and limits time spent searching for items necessary to accomplish the tasks. In addition, the timing of tackling tasks is important as tasks requiring high levels of concentration and mental energy are often done in the beginning of the day when a person is more refreshed. Literature{{which|date=July 2013}} also focuses on overcoming chronic psychological issues such as procrastination. Excessive and chronic inability to manage time effectively may result from Attention deficit hyperactivity disorder (ADHD) or attention deficit disorder (ADD).[3]{{citation needed|date=July 2013}} Diagnostic criteria include a sense of underachievement, difficulty getting organized, trouble getting started, trouble managing many simultaneous projects, and trouble with follow-through.[4]{{page needed|date=July 2013}} Some authors{{which|date=July 2013}} focus on the prefrontal cortex which is the most recently evolved part of the brain. It controls the functions of attention span, impulse control, organization, learning from experience and self-monitoring, among others. Some authors{{howmany|date=July 2013}} argue that changing the way the prefrontal cortex works is possible and offer a solution.[5] Setting priorities and goalsTime management strategies are often associated with the recommendation to set personal goals. The literature stresses themes such as:
These goals are recorded and may be broken down into a project, an action plan, or a simple task list. For individual tasks or for goals, an importance rating may be established, deadlines may be set, and priorities assigned. This process results in a plan with a task list or a schedule or calendar of activities. Authors may recommend a daily, weekly, monthly or other planning periods associated with different scope of planning or review. This is done in various ways, as follows. ABCD analysisA technique that has been used in business management for a long time is the categorization of large data into groups. These groups are often marked A, B, and C—hence the name. Activities are ranked by these general criteria:
Each group is then rank-ordered by priority. To further refine the prioritization, some individuals choose to then force-rank all "B" items as either "A" or "C". ABC analysis can incorporate more than three groups.[6] ABC analysis is frequently combined with Pareto analysis.{{citation needed|date=March 2014}} Pareto analysisSee also: Pareto analysisThis is the idea 80% of tasks can be completed in 20% of the disposable time. The remaining 20% of tasks will take up 80% of the time. This principle is used to sort tasks into two parts. According to this form of Pareto analysis it is recommended that tasks that fall into the first category be assigned a higher priority.{{Clarify|date=March 2019}} The 80-20-rule can also be applied to increase productivity: it is assumed that 80% of the productivity can be achieved by doing 20% of the tasks. Similarly, 80% of results can be attributed to 20% of activity.[7] If productivity is the aim of time management, then these tasks should be prioritized higher.[8] It depends on the method adopted to complete the task. There is always a simpler and easier way to complete the task. If one uses a complex way, it will be time consuming. So, one should always try to find out alternative ways to complete each task. The Eisenhower MethodThe "Eisenhower Method" stems from a quote attributed to Dwight D. Eisenhower: "I have two kinds of problems, the urgent and the important. The urgent are not important, and the important are never urgent."[9]Note that Eisenhower does not claim this insight for his own, but attributes it to an (unnamed) "former college president."[10] Using the Eisenhower Decision Principle, tasks are evaluated using the criteria important/unimportant and urgent/not urgent,[11][12] and then placed in according quadrants in an Eisenhower Matrix (also known as an "Eisenhower Box" or "Eisenhower Decision Matrix"[13]). Tasks are then handled as follows: Tasks in
This method is inspired by the above quote from U.S. President Dwight D. Eisenhower. Note, however, that Eisenhower seems to say that things are never both important and urgent, or neither: So he has two kinds of problems, the urgent and the important. POSEC method{{unreferenced section|date=March 2014}}POSEC is an acronym for "Prioritize by Organizing, Streamlining, Economizing and Contributing". The method dictates a template which emphasizes an average individual's immediate sense of emotional and monetary security. It suggests that by attending to one's personal responsibilities first, an individual is better positioned to shoulder collective responsibilities. Inherent in the acronym is a hierarchy of self-realization, which mirrors Abraham Maslow's hierarchy of needs:
Implementation of goals{{Confusing|date=March 2019}}A task list (also to-do list or things-to-do) is a list of tasks to be completed, such as chores or steps toward completing a project. It is an inventory tool which serves as an alternative or supplement to memory. Task lists are used in self-management, grocery lists, business management, project management, and software development. It may involve more than one list. When one of the items on a task list is accomplished, the task is checked or crossed off. The traditional method is to write these on a piece of paper with a pen or pencil, usually on a note pad or clip-board. Task lists can also have the form of paper or software checklists. Writer Julie Morgenstern suggests "do's and don'ts" of time management that include:
Numerous digital equivalents are now available, including Personal information management (PIM) applications and most PDAs. There are also several web-based task list applications, many of which are free. Task list organizationTask lists are often diarised and tiered. The simplest tiered system includes a general to-do list (or task-holding file) to record all the tasks the person needs to accomplish, and a daily to-do list which is created each day by transferring tasks from the general to-do list. An alternative is to create a "not-to-do list", to avoid unnecessary tasks.[19] Task lists are often prioritized:
Various writers have stressed potential difficulties with to-do lists such as the following:
Software applicationsMany companies use time tracking software to track an employee's working time, billable hours etc., e.g. law practice management software. Many software products for time management support multiple users. They allow the person to give tasks to other users and use the software for communication. Task list applications may be thought of as lightweight personal information manager or project management software. Modern task list applications may have built-in task hierarchy (tasks are composed of subtasks which again may contain subtasks),[28] may support multiple methods of filtering and ordering the list of tasks, and may allow one to associate arbitrarily long notes for each task. In contrast to the concept of allowing the person to use multiple filtering methods, at least one software product additionally contains a mode where the software will attempt to dynamically determine the best tasks for any given moment.[29] Time management systemsTime management systems often include a time clock or web-based application used to track an employee's work hours. Time management systems give employers insights into their workforce, allowing them to see, plan and manage employees' time. Doing so allows employers to control labor costs and increase productivity. A time management system automates processes, which eliminates paper work and tedious tasks. GTD (Getting Things Done)Getting Things Done was created by David Allen. The basic idea behind this method is to finish all the small tasks immediately and a big task is to be divided into smaller tasks to start completing now. The reasoning behind this is to avoid the information overload or "brain freeze" which is likely to occur when there are hundreds of tasks. The thrust of GTD is to encourage the user to get their tasks and ideas out and on paper and organized as quickly as possible so they're easy to manage and see. PomodoroFrancesco Cirillo's "Pomodoro Technique" was originally conceived in the late 1980s and gradually refined until it was later defined in 1992. The technique is the namesake of a pomodoro (Italian for tomato) shaped kitchen timer initially used by Cirillo during his time at university. The "Pomodoro" is described as the fundamental metric of time within the technique and is traditionally defined as being 30 minutes long, consisting of 25 minutes of work and 5 minutes of break time. Cirillo also recommends a longer break of 15 to 30 minutes after every four Pomodoros. Through experimentation involving various work groups and mentoring activities, Cirillo determined the "ideal Pomodoro" to be 20–35 minutes long.[30] Elimination of non-prioritiesTime management also covers how to eliminate tasks that do not provide value to the individual or organization. According to Sandberg,[31] task lists "aren't the key to productivity [that] they're cracked up to be". He reports an estimated "30% of listers spend more time managing their lists than [they do] completing what's on them". Hendrickson asserts[32] that rigid adherence to task lists can create a "tyranny of the to-do list" that forces one to "waste time on unimportant activities". Study timeLearning is considered to be an activity of stress free notifying of an exposure received with mindfulness.[33] Any form of stress is considered to be debilitative for learning and life, even if adaptability could be acquired (eustress) its effects are damaging.[34] But stress is an unavoidable part of daily life and Reinhold Niebuhr suggests to face it, as if having "the serenity to accept the things one cannot change and having the courage to change the things one can." Part of setting priorities and goals is the emotion "worry," and its function is to ignore the present to fixate on a future that never arrives, which leads to the fruitless expense of one's time and energy. It is an unnecessary cost or a false aspect that can interfere with plans due to human factors. The Eisenhower Method is a strategy used to compete worry and dull-imperative tasks.[35] Worry as stress, is a reaction to a set of environmental factors; understanding this is not a part of the person gives the person possibilities to manage them. Athletes under a coach call this management as "putting the game face."[36] Change is hard and daily life patterns are the most deeply ingrained habits of all. To eliminate non-priorities in study time it is suggested to divide the tasks, capture the moments, review task handling method, postpone unimportant tasks (understood by its current relevancy and sense of urgency reflects wants of the person rather than importance), control life balance (rest, sleep, leisure), and cheat leisure and non productive time (hearing audio taping of lectures, going through presentations of lectures when in queue, etc.).[37] Certain unnecessary factors that affect time management are habits, lack of task definition (lack of clarity), over-protectiveness of the work, guilt of not meeting objectives and subsequent avoidance of present tasks, defining tasks with higher expectations than their worth (over-qualifying), focusing on matters that have an apparent positive outlook without assessing their importance to personal needs, tasks that require support and time, sectional interests and conflicts, etc.[38] A habituated systematic process becomes a device that the person can use with ownership for effective time management. Cultural views of time managementDifferences in the way a culture views time can affect the way their time is managed. For example, a linear time view is a way of conceiving time as flowing from one moment to the next in a linear fashion. This linear perception of time is predominant in America along with most Northern European countries such as, Germany, Switzerland, and England.[39] People in these cultures tend to place a large value on productive time management, and tend to avoid decisions or actions that would result in wasted time.[39] This linear view of time correlates to these cultures being more “monochronic”, or preferring to do only one thing at a time. Generally speaking, this cultural view leads to a better focus on accomplishing a singular task and hence, more productive time management. Another cultural time view is multi-active time view. In multi-active cultures, most people feel that the more activities or tasks being done at once the happier they are.[39] Multi-active cultures are “polychronic” or prefer to do multiple tasks at once. This multi-active time view is prominent in most Southern European countries such as Spain, Portugal, and Italy.[39] In these cultures, the people often tend to spend time on things they deem to be more important such as placing a high importance on finishing social conversations.[39] In business environments, they often pay little attention to how long meetings last, rather, the focus is on having high quality meetings. In general, the cultural focus tends to be on synergy and creativity over efficiency.[40] A final cultural time view is a cyclical time view. In cyclical cultures, time is considered neither linear nor event related. Because days, months, years, seasons, and events happen in regular repetitive occurrences, time is viewed as cyclical. In this view, time is not seen as wasted because it will always come back later, hence, there is an unlimited amount of it.[39] This cyclical time view is prevalent throughout most countries in Asia including Japan, China, and Tibet. It is more important in cultures with cyclical concepts of time to complete tasks correctly, therefore, most people will spend more time thinking about decisions and the impact they will have before acting on their plans.[40] Most people in cyclical cultures tend to understand that other cultures have different perspectives of time and are cognizant of this when acting on a global stage. This broad understanding is something that all cultures can model and apply to help improve business relations on an international level. See also{{Div col}}
Book:
Systems:
References1. ^{{cite book|author=Stella Cottrell|title=The Study Skills Handbook|url=https://books.google.com/books?id=jjQdBQAAQBAJ&pg=PA122|year=2013|publisher=Palgrave Macmillan|isbn=978-1-137-28926-1|pages=123+}} 2. ^{{cite book |last=Project Management Institute |year=2004 |title=A Guide to the Project Management Body of Knowledge (PMBOK Guide) |isbn=1-930699-45-X |url=http://www.pmi.org/Marketplace/Pages/ProductDetail.aspx?GMProduct=00100035801 |postscript= |deadurl=yes |archiveurl=https://web.archive.org/web/20081104111841/http://www.pmi.org/Marketplace/Pages/ProductDetail.aspx?GMProduct=00100035801 |archivedate=2008-11-04 |df= }} 3. ^{{Cite web|url=https://www.nimh.nih.gov/health/topics/attention-deficit-hyperactivity-disorder-adhd/index.shtml|title=NIMH » Attention Deficit Hyperactivity Disorder|website=www.nimh.nih.gov|access-date=2018-01-05|archive-url=https://web.archive.org/web/20161229084207/https://www.nimh.nih.gov/health/topics/attention-deficit-hyperactivity-disorder-adhd/index.shtml|archive-date=2016-12-29|dead-url=no|df=}} 4. ^{{cite book| last1 = Hallowell| first1 = Edward M.| authorlink1 = Edward Hallowell (psychiatrist)| last2 = Ratey| first2 = John J.| authorlink2 = John Ratey| title = Driven To Distraction: Recognizing and Coping with Attention Deficit Disorder from Childhood Through Adulthood| url = https://books.google.com/books?id=VVhASraP67IC| accessdate = 2013-07-30| year = 1994| publisher = Touchstone| isbn = 9780684801285| quote =}} 5. ^Change Your Brain Change Your Life: The Breakthrough Program for Conquering Anxiety, Depression, Obsessiveness, Anger, and Impulsiveness 1998 6. ^1 {{Cite book| publisher = P.H. 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(retrieved 31 March 2015.)}} 10. ^Background on the Eisenhower quote and citations to how it was picked up in media references afterwards are detailed in: Garson O’Toole (May 9, 2014), Category Archives: Dwight D. Eisenhower {{Webarchive|url=https://archive.today/20150411220255/http://quoteinvestigator.com/2014/05/09/urgent/ |date=2015-04-11 }}, Quote Investigator. (retrieved 31 March 2015). 11. ^{{cite news|title=App of the week: Eisenhower, the to-do list to keep you on task |work=Venture Village|last=Fowler|first=Nina |date=September 5, 2012}} 12. ^Drake Baer (April 10, 2014),"Dwight Eisenhower Nailed A Major Insight About Productivity" {{Webarchive|url=https://web.archive.org/web/20150402103137/http://www.businessinsider.com/dwight-eisenhower-nailed-a-major-insight-about-productivity-2014-4 |date=2015-04-02 }}, Business Insider, (accessed 31 March 2015) 13. ^1 2 3 4 {{cite news|url=http://www.artofmanliness.com/2013/10/23/eisenhower-decision-matrix/|title=The Eisenhower Decision Matrix: How to Distinguish Between Urgent and Important Tasks and Make Real Progress in Your Life|last1=McKay|last2=Brett|last3=Kate|date=October 23, 2013|work=A Man's Life, Personal Development|access-date=2014-03-22|archive-url=https://web.archive.org/web/20140322092307/http://www.artofmanliness.com/2013/10/23/eisenhower-decision-matrix/|archive-date=2014-03-22|dead-url=no|df=}} 14. ^1 2 3 {{cite web|url=http://www.fluent-time-management.com/eisenhower-method.html | archive-url=https://archive.today/20140303212917/http://www.fluent-time-management.com/eisenhower-method.html | archive-date=2014-03-03 | title=The Eisenhower Method | website=fluent-time-management.com }} 15. ^Using time effectively, not just efficiently, ModernManagers.com on myselfspace.net 16. ^Using time effectively, not just efficiently, ModernManagers.com on myselfspace.net 17. ^Using time effectively, not just efficiently, ModernManagers.com on myselfspace.net 18. ^Using time effectively, not just efficiently, ModernManagers.com on myselfspace.net 19. ^1 2 {{Cite book| edition = 2nd| publisher = Henry Holt/Owl Books| isbn = 0-8050-7590-9| pages = 285| last = Morgenstern| first = Julie| title = Time Management from the Inside Out: The Foolproof System for Taking Control of Your Schedule—and Your Life| location = New York| year = 2004}} 20. ^{{cite book|title=The Time Trap|first=Alec|last=Mackenzie|edition=3rd|year=1972|pages=41–42|publisher=AMACOM - A Division of American Management Association|isbn=081447926X|url=https://books.google.com/books?id=tkTOSmAtuKMC}} 21. ^{{cite book|title=Working Smart|first=Michael|last=LeBoeuf|year=1979|pages=52–54|publisher=Warner Books|isbn=0446952737|url=https://books.google.com/books?id=1tlaAAAAYAAJ}} 22. ^{{Cite book |last = Nightingale |first = Earl |author-link = Earl Nightingale |url = http://www.success.com/articles/647-earl-nightingale-s-greatest-discovery |date = 1960 |title = Lead the Field |chapter = Session 11. Today’s Greatest Adventure |type = unabridged audio program |publisher = Nightingale-Conant |postscript = {{inconsistent citations}} |deadurl = yes |archiveurl = https://web.archive.org/web/20130108090914/http://www.success.com/articles/647-earl-nightingale-s-greatest-discovery |archivedate = 2013-01-08 |df = }} 23. ^{{cite web|url=http://www.dyslexia-college.com/schedule.html|title=Time Scheduling and Time Management for dyslexic students|work=Dyslexia at College|accessdate=October 31, 2005|archive-url=https://web.archive.org/web/20051026082426/http://www.dyslexia-college.com/schedule.html|archive-date=2005-10-26|dead-url=no|df=}} — ABC lists and tips for dyslexic students on how to manage to-do lists 24. ^{{Cite book| publisher = Hodder & Stoughton Religious| isbn = 0-340-90912-9| pages = 224| last = Forster| first = Mark| authorlink = Mark Forster (author)| title = Do It Tomorrow and Other Secrets of Time Management| date = 2006-07-20}} 25. ^Horton, Thomas. New York The CEO Paradox (1992) 26. ^"Tyranny of the Urgent" essay by Charles Hummel 1967 27. ^{{cite web| url=https://www.adaptrm.com/blog/time-management/| title=86 Experts Reveal Their Best Time Management Tips| accessdate=March 3, 2017| deadurl=yes| archiveurl=https://web.archive.org/web/20170303123713/https://www.adaptrm.com/blog/time-management/| archivedate=March 3, 2017| df=}} 28. ^{{cite web|url=http://www.codeproject.com/tools/ToDoList2.asp|title=ToDoList 5.9.2 - A simple but effective way to keep on top of your tasks - The Code Project - Free Tools|work=ToDoList 5.9.2|accessdate=October 3, 2009|deadurl=yes|archiveurl=https://web.archive.org/web/20081122052326/http://www.codeproject.com/tools/ToDoList2.asp|archivedate=November 22, 2008|df=}} — Features, code, and description for ToDoList 5.3.9, a project-based time management application 29. ^{{cite web| url=http://tech.gaeatimes.com/index.php/archive/top-10-time-management-software-for-windows/| publisher=Gaea News Network| last=Partho| date=18 February 2009| title=Top 10 Time Management Software for Windows| accessdate=October 9, 2016| archive-url=https://web.archive.org/web/20170112000920/http://tech.gaeatimes.com/index.php/archive/top-10-time-management-software-for-windows/| archive-date=2017-01-12| dead-url=no| df=}} 30. ^{{cite book|last1=Cirillo|first1=Francesco|title=The Pomodoro Technique|date=November 14, 2009|publisher=Lulu.com|isbn=978-1445219943}} 31. ^{{cite news|url=https://www.wsj.com/articles/SB109460145618411891|title=To-Do Lists Can Take More Time Than Doing, But That Isn't the Point|first=Jared|last=Sandberg|publisher=The Wall Street Journal|date=2004-09-08|access-date=2018-04-26|archive-url=https://web.archive.org/web/20180426213818/https://www.wsj.com/articles/SB109460145618411891|archive-date=2018-04-26|dead-url=no|df=}} — a report on to-do lists and the people who make them and use them 32. ^{{cite web|url=http://www.stickyminds.com/sitewide.asp?ObjectId=6656&Function=DETAILBROWSE&ObjectType=COL|title=The Tyranny of the "To Do" List|first=Elisabeth|last=Hendrickson|work=Sticky Minds|accessdate=October 31, 2005|archive-url=https://web.archive.org/web/20070327224105/http://www.stickyminds.com/sitewide.asp?ObjectId=6656&Function=DETAILBROWSE&ObjectType=COL|archive-date=2007-03-27|dead-url=no|df=}} — an anecdotal discussion of how to-do lists can be tyrannical 33. ^{{cite book|author=Jeremy Harmer|title=How to Teach English|url=https://books.google.com/books?id=0s_JZIuhHP8C|year=2007|publisher=Pearson Longman|isbn=978-1-4058-5309-5|pages=47+}} 34. ^{{Cite web |url=http://shipseducation.net/db/selye.pdf |title=Archived copy |access-date=2017-10-03 |archive-url=https://web.archive.org/web/20171003225252/http://shipseducation.net/db/selye.pdf |archive-date=2017-10-03 |dead-url=bot: unknown |df= }} 35. ^{{cite book|author=Phillip Brown|title=26 Words That Can Change Your Life: Nurture Your Mind, Heart and Soul to Transform Your Life and Relationships|url=https://books.google.com/books?id=kb1WDQAAQBAJ&pg=PT76|year=2014|publisher=BookB|isbn=978-0-9939006-0-0|pages=76–}} 36. ^{{cite book|author=Richard Walsh|title=Time Management: Proven Techniques for Making Every Minute Count|url=https://books.google.com/books?id=B7frDQAAQBAJ|year=2008|publisher=Adams Media|isbn=978-1-4405-0113-5|pages=232–238}} 37. ^{{cite book|author=Richard Walsh|title=Time Management: Proven Techniques for Making Every Minute Count|url=https://books.google.com/books?id=B7frDQAAQBAJ|year=2008|publisher=Adams Media|isbn=978-1-4405-0113-5|pages=161–163}} 38. ^{{cite book|author=Patrick Forsyth|title=Successful Time Management|url=https://books.google.com/books?id=3OGJflNd8HoC|year=2013|publisher=Kogan Page Publishers|isbn=978-0-7494-6723-4|pages=90–93}} 39. ^1 2 3 4 5 {{Cite web|url=https://www.businessinsider.com/how-different-cultures-understand-time-2014-5|title=How Different Cultures Understand Time|last=Communications|first=Richard Lewis, Richard Lewis|website=Business Insider|access-date=2018-12-04}} 40. ^1 {{Cite web|url=https://hbr.org/2016/05/different-cultures-see-deadlines-differently|title=Different Cultures See Deadlines Differently|last=Pant|first=Bhaskar|date=2016-05-23|website=Harvard Business Review|access-date=2018-12-04}} Further reading{{Library resources box}}
| publisher = Viking | isbn = 978-0-670-88906-8 | last = Allen | first = David | title = Getting things done: the Art of Stress-Free Productivity | location = New York | year = 2001 }}
| publisher = Penguin Group | isbn = 978-1-58542-552-5 | last = Fiore | first = Neil A | title = The Now Habit: A Strategic Program for Overcoming Procrastination and Enjoying Guilt- Free Play | location = New York | year = 2006 }}
| publisher = Cranendonck Coaching | isbn = 90-79397-03-2 | last = Le Blanc | first = Raymond | title = Achieving Objectives Made Easy! Practical goal setting tools & proven time management techniques. | location = Maarheeze | year = 2008 }}
| publisher = New York : Berkley Books | isbn = 0-425-16505-1 | pages = 157 | last = Secunda | first = Al | title = The 15 second principle : short, simple steps to achieving long-term goals | location = New York | year = 1999 }} External links{{Wikiversity|Time management}}{{wiktionary}}{{wikiquote}}{{DEFAULTSORT:Time Management}} 1 : Time management |
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